Council in Committee

THAT Report PDD-12-2025 Zoning By-law Amendment to Permit an Oversized Accessory Structure on the Severed Lands and to Remove Residential and Residential-Related Uses on the Retained Lands as Condition of Consent, Oneida be received; AND THAT application PLZ-HA-2025-029, for a site-specific amendment to the Haldimand County Zoning By-law HC 1-2020, to facilitate the approval of an oversized accessory structure on the subject lands (severed), and prohibit residential and residential-related uses (retained lands) be approved for the reasons outlined in Report PDD-12-2025; AND THAT the proposal is deemed to be consistent with the Provincial Planning Statement 2024, and generally conforms with the Haldimand County Official Plan and Haldimand County Zoning By-law HC 1-2020; AND THAT the by-law attached to Report PDD-12-2025 be approved at a future Council meeting.

THAT Report PDD-15-2025 Temporary Use By-law to Permit Office Space, Jarvis be received; AND THAT PLRU-2025-085 to pass the temporary use by-law for a period of three (3) years to June 23, 2028 to permit office space in the existing dwelling on the subject lands be approved for the reasons outlined in Report PDD-15-2025; AND THAT the proposal is deemed to be consistent with the Provincial Planning Statement 2024, and conforms to the Haldimand County Official Plan; AND THAT the by-law attached to Report PDD-15-2025 be approved at a future Council meeting.

THAT Report PDD-16-2025 Application for an Official Plan Amendment and Zoning By-law Amendment to Permit Special Events, Oneida be received; AND THAT application PLOPZB-HA-2023-219 to amend the Haldimand County Official Plan for the subject lands on a site-specific basis to permit special events be approved for reasons outlined in Report PDD-16-2025; AND THAT application PLOPZB-HA-2023-219 to amend the Haldimand County Zoning By-law HC 1-2020 for the subject lands on a site-specific basis to permit special events be approved for reasons outlined in Report PDD-16-2025; AND THAT the subject lands be placed under site plan control for reasons outlined in Report PDD-16-2025; AND THAT the proposal is deemed to be consistent with the Provincial Planning Statement 2024, or other matters of provincial interest; AND THAT the by-laws attached to Report PDD-16-2025 be approved at a future Council meeting.

McKeen THAT the consent motions 1 through 3 be approved:

THAT Report CDS-08-2025 Addition to Reserve – Mississaugas of the Credit First Nation be received; AND THAT for reasons outlined in Report CDS-08-2025, Haldimand submits the following concerns relating to the proposed addition to Reserve for lands identified as PIN 38183-0509 PT LT 26-27 RANGE EAST OF PLANK RD ONEIDA PT 1 & 2, 18R6090; HALDIMAND COUNTY; PIN 38183-0394 PT LT 2-27 RANGE EAST OF PLANK RD ONEIDA AS IN HC228473 & HC230218 BTN 18R6090 & HYDRO, T/W HC230218; S/T HC44176; HALDIMAND COUNTY; PIN 38183-0395 PT LT 26-27 RANGE ROAD EAST OF PLANK RD ONEIDA IN HC228473 & HC230218 W OF 18R6090; S/T HC44176; HALDIMAND COUNTY; PIN 38183-0336 PT LT 26 RANGE EAST OF PLANK RD ONEIDA AS IN HC228473 E OF HYDRO; S/T HC44176; HALDIMAND COUNTY, containing approximately 125 hectares (308 acres): The lack of any firm indication of the future use of the property and its relationship to the planning framework and impact on the Hagersville community, rural area, and natural environment; The ability of the Mississaugas of the Credit First Nation Council to enforce any land use restrictions that may be desired for the proper development and use of the subject lands if it is added to Reserve status; The impact of the loss of existing and future assessment to Haldimand County resulting in the transfer of jurisdiction to Reserve status; The impact of the loss of designated urban employment area and Haldimand County’s ability to meet its employment forecasts; The impact of future development of

O'Neill THAT Report ENG-14-2025 Additional Crossing Guards and Speed Limit Reduction, New Elementary School, Avalon Subdivision, Caledonia be received; AND THAT a permanent school crossing guard be implemented at the intersection of Thompson Road and Patterson Drive for the Grand River Public and Pope Francis Catholic Elementary Schools in Caledonia; AND THAT a permanent school crossing guard be implemented at the intersection of MacLachlan Avenue and Whithorn Crescent for the Grand River Public and Pope Francis Catholic Elementary Schools in Caledonia; AND THAT future costs associated with these recommendations be included in the Draft 2026 Tax Supported Operating Budget for consideration during budget deliberations”; AND THAT the Rate of Speed By-law 2356/22 be amended on Whithorn Crescent, MacLachlan Avenue and Thompson Road as outlined in Report ENG-14-2025; AND THAT the by-law attached to Report ENG-14-2025 be approved at a future Council meeting.

THAT Report FIN-10-2025 Eligible Expense Policies be received; AND THAT the Expense Reimbursement Policy (Policy #01-05) be repealed; AND THAT the Employee – Eligible Expense Policy be enacted; AND THAT the Members of Council – Eligible Expense Policy be enacted.

THAT Report FIN-11-2025 Applications for Assessment and Tax Adjustments – Sections 357, 358, 359 of the Municipal Act as of May 2025 be received; AND THAT adjustments of taxes, in accordance with Sections 357, 358 and 359 of the Municipal Act, be approved in the amount of $6,747.95 as detailed in Attachment 1 to Report FIN-11-2025.

THAT Report FIN-14-2025 Water and Wastewater Electronic Billing be received; AND THAT the revised budget, as outlined in Report FIN-14-2025, be approved; AND THAT the General Manager, Financial & Data Services be authorized to execute any agreements required to procure and implement the electronic billing, customer portal, and embedded payment processing solutions as outlined in Report FIN-14-2025; AND THAT a by-law authorizing service fees for on-line card payment processing services be brought forward and approved at a future Council meeting.

THAT Report GVL-03-2025 Direct Care Hours and Staffing Impacts be received; AND THAT a new staffing initiative for 1.0 FTE Associate Director of Nursing, in the amount of $159,140, be approved immediately and incorporated into the 2026 Draft Tax Supported Operating Budget for future funding; AND THAT capital purchases in the amount of $5,000 related to new technology for the above FTE staffing initiative be approved, with an amendment to the 2025 Tax Supported Capital Budget.

THAT Report GVL-06-2025 Complete Purchasing Rebate Revenue Distribution be received; AND THAT 50% of the annual rebate revenue received through the Complete Purchasing Rebate program be provided to Grandview Lodge’s Resident Council account to be used towards resident-specific initiatives in accordance with the terms of reference; AND THAT the remaining 50% of the annual rebate revenue received through the Complete Purchasing Rebate program be retained as general operating revenue to be used towards operating expenditures at the discretion of the Administrator; AND THAT an initiative reflecting this motion be included in the Draft 2026 Tax Supported Operating Budget for consideration during budget deliberations.

THAT Report FCA-03-2025 Asset Management Plan Update be received; AND THAT the proposed Asset Management Plan for Haldimand County, included as Attachment 1 to Report FCA-03-2025, be approved as required by O. Reg. 588/17 Asset Management Planning for Municipal Infrastructure.

THAT Report CDP-07-2025 Seniors Advisory Committee Request – Development of an Age-Friendly Community Action Plan, be received; AND THAT the delegation presentation and associated recommendations regarding Haldimand County’s support for the development of an Age-Friendly Community Action Plan be approved; AND THAT Council support the Seniors Advisory Committee and County staff in investigating and applying for third-party funding, including the Mayor and Clerk executing any associated applications and/or agreements, to support the initiatives outlined in Report CDP-07-2025.

THAT consideration of Report CEC-04-2025 Public Entertainment Licence and Designation of Municipally Significant Event for Caledonia Ribfest be

McKeen THAT Memorandum FDS-M01-2025 Financial & Data Services 2023-2024 Biennial Report be received.

McKeen THAT the notice provision of the Procedure By-law be waived to consider a motion related to parking loss in Jarvis due to turning lane installation.

WHEREAS the recent proposal to install turning lanes in Jarvis at the intersection of Highway 6 and Highway 3 will result in the loss of 14 on-street parking spaces; AND WHEREAS this change has raised concerns among local residents and businesses regarding parking availability and potential impacts on access and commerce; AND WHEREAS it is essential to engage with the community and fully understand the implications before any permanent decisions are made; NOW THEREFORE BE IT RESOLVED THAT Council direct staff to undertake a fulsome consultation with local constituents and businesses regarding the loss of parking due to the installation of turning lanes in Jarvis; AND THAT staff report back to the September 16, 2025 Council in Committee meeting with options to address the concerns raised, including but not limited to mitigation strategies, alternative parking arrangements, or modifications to the current lane configuration.

THAT this closed meeting now adjourn at 4:02 p.m. and reconvene in open session.

O'Neill THAT the confidential direction given to staff regarding the correspondence with the Province of Ontario be confirmed.

THAT the confidential direction given to staff regarding the potential disposition of Haldimand property in Jarvis be confirmed.

1. THAT the delegations from the following individuals be received: Valerie Bailey-Phillips, Chair, Seniors Advisory Committee Re: Report CDP-07-2025; and Robyn Wilson, Owner, Northern Heat Rib Series Inc. Re: Report CEC-04-2025; 2. AND THAT the Haldimand Norfolk Housing Corporation 2024 Annual Report and Audited Financial Statements be received.

THAT this meeting is now adjourned at 4:05 p.m.

1. THAT Report PDD-12-2025 Zoning By-law Amendment to Permit an Oversized Accessory Structure on the Severed Lands and to Remove Residential and Residential-Related Uses on the Retained Lands as Condition of Consent, Oneida be received; The Corporation of Haldimand County Council in Committee Minutes – June 17, 2025 2 2. AND THAT application PLZ-HA-2025-029, for a site-specific amendment to the Haldimand County Zoning By-law HC 1-2020, to facilitate the approval of an oversized accessory structure on the subject lands (severed), and prohibit residential and residential-related uses (retained lands) be approved for the reasons outlined in Report PDD-12-2025; 3. AND THAT the proposal is deemed to be consistent with the Provincial Planning Statement 2024, and generally conforms with the Haldimand County Official Plan and Haldimand County Zoning By-law HC 1-2020; 4. AND THAT the by-law attached to Report PDD-12-2025 be approved at a future Council meeting.

1. THAT Report PDD-15-2025 Temporary Use By-law to Permit Office Space, Jarvis be received; 2. AND THAT PLRU-2025-085 to pass the temporary use by-law for a period of three (3) years to June 23, 2028 to permit office space in the existing dwelling on the subject lands be approved for the reasons outlined in Report PDD-15-2025; 3. AND THAT the proposal is deemed to be consistent with the Provincial Planning Statement 2024, and conforms to the Haldimand County Official Plan; 4. AND THAT the by-law attached to Report PDD-15-2025 be approved at a future Council meeting.

1. THAT Report PDD-16-2025 Application for an Official Plan Amendment and Zoning By-law Amendment to Permit Special Events, Oneida be received; 2. AND THAT application PLOPZB-HA-2023-219 to amend the Haldimand County Official Plan for the subject lands on a site-specific basis to permit special events be approved for reasons outlined in Report PDD-16-2025; 3. AND THAT application PLOPZB-HA-2023-219 to amend the Haldimand County Zoning By-law HC 1-2020 for the subject lands on a site-specific basis to permit special events be approved for reasons outlined in Report PDD-16-2025; 4. AND THAT the subject lands be placed under site plan control for reasons outlined in Report PDD-16-2025; 5. AND THAT the proposal is deemed to be consistent with the Provincial Planning Statement 2024, or other matters of provincial interest; 6. AND THAT the by-laws attached to Report PDD-16-2025 be approved at a future Council meeting.

THAT the consent motions 1 through 3 be approved.

1. THAT Report CDS-08-2025 Addition to Reserve – Mississaugas of the Credit First Nation be received; 2. AND THAT for reasons outlined in Report CDS-08-2025, Haldimand submits the following concerns relating to the proposed addition to Reserve for lands identified as PIN 38183-0509 PT LT 26-27 RANGE EAST OF PLANK RD ONEIDA PT 1 & 2, 18R6090; HALDIMAND COUNTY; PIN 38183-0394 PT LT 2-27 RANGE EAST OF PLANK RD ONEIDA AS IN HC228473 & HC230218 BTN 18R6090 & HYDRO, T/W HC230218; S/T HC44176; HALDIMAND COUNTY; PIN 38183- 0395 PT LT 26-27 RANGE ROAD EAST OF PLANK RD ONEIDA IN HC228473 & HC230218 W OF 18R6090; S/T HC44176; HALDIMAND COUNTY; PIN 38183-0336 PT LT 26 RANGE EAST OF PLANK RD ONEIDA AS IN HC228473 E OF HYDRO; S/T HC44176; HALDIMAND COUNTY, containing approximately 125 hectares (308 acres): a. The lack of any firm indication of the future use of the property and its relationship to the planning framework and impact on the Hagersville community, rural area, and natural environment; b. The ability of the Mississaugas of the Credit First Nation Council to enforce any land use restrictions that may be desired for the proper development and use of the subject lands if it is added to Reserve status; c. The impact of the loss of existing and future assessment to Haldimand County resulting in the transfer of jurisdiction to Reserve status; The Corporation of Haldimand County Council in Committee Minutes – June 17, 2025 6 d. The impact of the loss of designated urban employment area

1. THAT Report ENG-14-2025 Additional Crossing Guards and Speed Limit Reduction, New Elementary School, Avalon Subdivision, Caledonia be received; 2. AND THAT a permanent school crossing guard be implemented at the intersection of Thompson Road and Patterson Drive for the Grand River Public and Pope Francis Catholic Elementary Schools in Caledonia; 3. AND THAT a permanent school crossing guard be implemented at the intersection of MacLachlan Avenue and Whithorn Crescent for the Grand River Public and Pope Francis Catholic Elementary Schools in Caledonia; 4. AND THAT future costs associated with these recommendations be included in the Draft 2026 Tax Supported Operating Budget for consideration during budget deliberations”; 5. AND THAT the Rate of Speed By-law 2356/22 be amended on Whithorn Crescent, MacLachlan Avenue and Thompson Road as outlined in Report ENG-14-2025; 6. AND THAT the by-law attached to Report ENG-14-2025 be approved at a future Council meeting.

1. THAT Report WWE-01-2025 Housing-Enabling Water Systems Fund (HEWSF) Intake 2 Transfer Payment Agreement be received; The Corporation of Haldimand County Council in Committee Minutes – June 17, 2025 9 2. AND THAT the by-law authorizing Haldimand County to enter into the Housing-Enabling Water Systems Fund (HEWSF) Intake 2 Transfer Payment Agreement be approved at a future Council meeting; 3. AND THAT the revised budget outlined in Report WWE-01-2025 be approved.

1. THAT Report FIN-10-2025 Eligible Expense Policies be received; 2. AND THAT the Expense Reimbursement Policy (Policy #01-05) be repealed; 3. AND THAT the Employee – Eligible Expense Policy be enacted; 4. AND THAT the Members of Council – Eligible Expense Policy be enacted.

1. THAT Report FIN-11-2025 Applications for Assessment and Tax Adjustments – Sections 357, 358, 359 of the Municipal Act as of May 2025 be received; The Corporation of Haldimand County Council in Committee Minutes – June 17, 2025 10 2. AND THAT adjustments of taxes, in accordance with Sections 357, 358 and 359 of the Municipal Act, be approved in the amount of $6,747.95 as detailed in Attachment 1 to Report FIN-11-2025.

1. THAT Report FIN-13-2025 Annual Tax Policy Report be received; 2. AND THAT the 2025 Tax Ratios be set at: Property Class Tax Ratio Multi-Residential; 2.00000 Multi-Residential (New Construction): 1.00000 Commercial: 1.69290 Landfill: 1.69290 Industrial: 2.32740 Pipeline: 1.48940 Aggregate Extraction: 1.89382 Farmland: 0.25000 Managed Forest: 0.25000 3. AND THAT tax rate reductions for vacant and excess land, within the commercial and industrial classes, be applied as follows for 2025: Property Class Tax Rate Reduction Commercial/Landfill: 0% (no reduction available) Industrial: 0% (no reduction available) The Corporation of Haldimand County Council in Committee Minutes – June 17, 2025 11 4. AND THAT Haldimand County adopt the optional subclasses for small- scale on-farm business for both the commercial and industrial subclasses and the prescribed tax reductions be applied as follows for 2025: Property Class Tax Rate Reduction Commercial: 75.00% Industrial: 75.00% 5. AND THAT tax rate reductions for farmland awaiting development be applied as follows: Property Class Tax Reduction Residential Farmland Awaiting Development – First Class 25.00% Multi-Residential Farmland Awaiting Development – First Class 62.50% Commercial Farmland Awaiting Development – First Class 55.70% Industrial Farmland Awaiting Development – First Class 67.78% All Classes Farmland Awaiting Development – Second Class 0% 6. AND THAT Haldimand County implement the technical adjustment for the notional tax r

1. THAT Report FIN-14-2025 Water and Wastewater Electronic Billing be received; 2. AND THAT the revised budget, as outlined in Report FIN-14-2025, be approved; 3. AND THAT the General Manager, Financial & Data Services be authorized to execute any agreements required to procure and implement the electronic billing, customer portal, and embedded payment processing solutions as outlined in Report FIN-14-2025; 4. AND THAT a by-law authorizing service fees for on-line card payment processing services be brought forward and approved at a future Council meeting.

1. THAT Report GVL-03-2025 Direct Care Hours and Staffing Impacts be received; 2. AND THAT a new staffing initiative for 1.0 FTE Associate Director of Nursing, in the amount of $159,140, be approved immediately and incorporated into the 2026 Draft Tax Supported Operating Budget for future funding; 3. AND THAT capital purchases in the amount of $5,000 related to new technology for the above FTE staffing initiative be approved, with an amendment to the 2025 Tax Supported Capital Budget.

1. THAT Report GVL-06-2025 Complete Purchasing Rebate Revenue Distribution be received; 2. AND THAT 50% of the annual rebate revenue received through the Complete Purchasing Rebate program be provided to Grandview Lodge’s Resident Council account to be used towards resident-specific initiatives in accordance with the terms of reference; 3. AND THAT the remaining 50% of the annual rebate revenue received through the Complete Purchasing Rebate program be retained as general operating revenue to be used towards operating expenditures at the discretion of the Administrator; 4. AND THAT an initiative reflecting this motion be included in the Draft 2026 Tax Supported Operating Budget for consideration during budget deliberations.

1. THAT Report FCA-03-2025 Asset Management Plan Update be received; 2. AND THAT the proposed Asset Management Plan for Haldimand County, included as Attachment 1 to Report FCA-03-2025, be approved as required by O. Reg. 588/17 Asset Management Planning for Municipal Infrastructure.

1. THAT Report EDT-02-2025 Phase 3 North Caledonia Employment Lands Feasibility and Servicing Study be received; 2. AND THAT Council endorse the recommendations outlined within EDT-02-2025 Phase 3 North Caledonia Employment Lands Feasibility and Servicing Study; 3. AND THAT Council approve the recommended next steps contained within report EDT-02-2025 Phase 3 North Caledonia Employment Lands Feasibility and Servicing Study.

1. THAT Report CDP-07-2025 Seniors Advisory Committee Request – Development of an Age-Friendly Community Action Plan, be received; 2. AND THAT the delegation presentation and associated recommendations regarding Haldimand County’s support for the development of an Age-Friendly Community Action Plan be approved; 3. AND THAT Council support the Seniors Advisory Committee and County staff in investigating and applying for third-party funding, including the Mayor and Clerk executing any associated applications and/or agreements, to support the initiatives outlined in Report CDP- 07-2025.

THAT consideration of Report CEC-04-2025 Public Entertainment Licence and Designation of Municipally Significant Event for Caledonia Ribfest be referred to staff to bring a revised motion forward at the June 23, 2025 Council meeting.

THAT Memorandum FDS-M01-2025 Financial & Data Services 2023-2024 Biennial Report be received.

THAT the notice provision of the Procedure By-law be waived to consider a motion related to parking loss in Jarvis due to turning lane installation.

WHEREAS the recent proposal to install turning lanes in Jarvis at the intersection of Highway 6 and Highway 3 will result in the loss of 14 on- street parking spaces; AND WHEREAS this change has raised concerns among local residents and businesses regarding parking availability and potential impacts on access and commerce; AND WHEREAS it is essential to engage with the community and fully understand the implications before any permanent decisions are made; NOW THEREFORE BE IT RESOLVED 1. THAT Council direct staff to undertake a fulsome consultation with local constituents and businesses regarding the loss of parking due to the installation of turning lanes in Jarvis; 2. AND THAT staff report back to the September 16, 2025 Council in Committee meeting with options to address the concerns raised, including but not limited to mitigation strategies, alternative parking arrangements, or modifications to the current lane configuration.

THAT pursuant to Section 239 (2)(c), (e), and (k) of the Municipal Act, as amended, Council convene in a meeting at 2:55 p.m. closed to the public, to discuss: 1 LSS-04-2025 Insurance Claims and Litigation Activities 2024 Annual Report Section 239 (2)(e) Litigation or potential litigation, including matters before administrative tribunals affecting the municipality 2 Correspondence with the Province of Ontario Section 239 (2)(k) A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board 3 Potential Disposition of Haldimand Property in Jarvis Section 239 (2)(c) A proposed or pending acquisition or disposition of land by the municipality or local board

THAT Report LSS-04-2025 Insurance Claims and Litigation Activities 2024 Annual Report be received and remain confidential.

THAT the confidential direction given to staff regarding the correspondence with the Province of Ontario be confirmed.

1. THAT the delegations from the following individuals be received:  Valerie Bailey-Phillips, Chair, Seniors Advisory Committee Re: Report CDP-07-2025; and  Robyn Wilson, Owner, Northern Heat Rib Series Inc. Re: Report CEC-04- 2025; The Corporation of Haldimand County Council in Committee Minutes – June 17, 2025 23 2. AND THAT the Haldimand Norfolk Housing Corporation 2024 Annual Report and Audited Financial Statements be received.