Council in Committee

THAT Report PDD-27-2025 Zoning By-Law Amendment to Facilitate Commercial Development, Cayuga (HML Holdings) be received; AND THAT application PLZ-HA-2025-137 to amend the Haldimand County Zoning By-Law HC 1-2020 to rezone the subject lands from “Development (D)” to “General Commercial (CG)” with a Holding (H) Provision be approved for reasons outlined in Report PDD-27-2025; AND THAT the General Manager of Development Services be authorized to remove the Holding (H) provision on the subject lands when all conditions have been satisfied; AND THAT the proposal is deemed to be consistent with the Provincial Planning Statement, 2024, conforms to the Haldimand County Official Plan and has sufficient regard for matters of Provincial interest under the Planning Act; AND THAT the by-law attached to Report PDD-27-2025 be approved at a future Council meeting.

McKeen THAT Report PDD-34-2025 Declare as Surplus – 10 Caithness Street West, Caledonia be received; AND THAT the land described as PIN 38159-0082 (LT); legally described as South Part Lot 1 West Side of Argyle Street North Plan Town of Caledonia as in HC37513; Haldimand County, be declared surplus to the needs of the municipality and listed for sale with a local realtor, with staff to report back to Council on any potential offers; AND THAT prior to any transfer or recommendation of transfer, blanket easements be established in favour of Bell Canada and Hydro One (or their successors) to protect existing or potential utility infrastructure; AND THAT the Mayor and Clerk be authorized to execute all necessary documents to establish and register the easements.

THAT the following clause be added to the preceding recommendation immediately after clause 2: "AND THAT the land described as PIN 38159-0083 (LT); legally described as Pt Lot 1 West Side of Argyle Street North, Plan Town of Caledonia, as in HC150567; Haldimand County, be considered for declaration as surplus, with the property to be declared surplus if the required feedback process determines that such designation is appropriate, and that staff report back to Council on the outcome of the feedback process and on any potential offers received."

THAT Report EDT-09-2025 Community Beautification - Dunnville Community Christmas Request (Dunnville Chamber of Commerce) be received; AND THAT an upset amount of $5,000 from the 2025 Community Beautification budget be reallocated to the Dunnville Chamber of Commerce for a 2025 Christmas project be approved.

THAT Report CPP-14-2025 Community Partnership Program – Caledonia Athletic Softball Association Dugout Roofs Project Budget Amendment be received; AND THAT revised capital grant funding, to an upset amount of 35% of the actual project budget, in keeping with the Community Partnership Program Policy No. 2011-01, be approved; AND THAT the revised budget, with related funding from the Community Partnerships Capital Reserve, as outlined in Report CPP-14-2025, be approved.

McKeen THAT Report ENG-22-2025 All Way Stop Installation, Townline Road East and Haldimand Dunnville Townline Road, Canborough be received; AND THAT All Way Stop Control be created at the intersection of Townline Road East and Haldimand Dunnville Townline Road; AND THAT the by-law attached to Report ENG-22-2025 be approved at a future Council meeting.

McKeen THAT Report ENG-24-2025 Petition for a New Municipal Drain Under the Drainage Act, 527 Concession 1 Road, Canfield be received; AND THAT the Petition for Drainage Works by Owners, submitted by Bill Featherstone and Leesa Bosak under Section 4 of the Drainage Act, be accepted; AND THAT staff be authorized to procure the services of a qualified Drainage Engineer to prepare a report in accordance with Section 8 of the Drainage Act; AND THAT the 2025 Tax Supported Capital Budget be amended as outlined in Report ENG-24-2025.

THAT Report CEC-11-2025 Corporate Accessibility Policy be received; AND THAT the Accessible Customer Service Policy 2009-02 and Integrated Accessibility Standards Policy 2013-04 be rescinded; AND THAT the Corporate Accessibility Policy, included as Attachment 1 to Report CEC-11-2025, be approved.

O'Neill That Report ITS-05-2025 Money Assets People Project Status - Fourth Quarter 2025 be received.

McKeen THAT clause 2 of the preceding recommendation be amended to read: "AND THAT Councillor Metcalfe be appointed to the Board of Health for Grand Erie Public Health, effective November 24, 2025, for the remainder of the term ending November 14, 2026."

THAT Memorandum CLE-M02-2025 Outcome of Ward Boundary Review By-law Appeal be received.

McKeen WHEREAS the Norfolk Haldimand Community Hospice is a vital initiative that will provide compassionate end-of-life care and bereavement support to residents of Haldimand County and the surrounding area; AND WHEREAS Haldimand County recognizes the significant social and community benefits of having local access to hospice care, which aligns with the County’s commitment to improving health and well-being for its residents; AND WHEREAS the County has the ability to consider financial support mechanisms, including the waiving of certain municipal fees and charges, to help facilitate the development of important community projects such as this; NOW THEREFORE BE IT RESOLVED: THAT staff be directed to prepare a report outlining the potential financial, legal, and operational implications of: Waiving planning application fees for the Norfolk Haldimand Community Hospice project; Waiving development charges associated with the project; Covering the cost of installing a waterline to service the proposed development site; AND THAT the report include an analysis of available funding sources, possible partnerships, and any precedent or policy considerations related to the requested fee and charge exemptions; AND THAT staff report back to Council with findings and recommendations at a future meeting.

THAT a closed session meeting of Council be at a future Council in Committee meeting to discuss personal matters about an identifiable individual regarding an employment matter.

THAT Report EDT-06-2025 Rosa Flora Exemption Request to Criteria for Municipal Support Confirmation for the independent Electricity System Operator Long Term 2 Request for Proposal be received; AND THAT Council approve Rosa Flora’s exemption request for the public engagement criteria previously approved by Council via Report EDT-05-2024 Independent Electricity System Operation Request for Proposal Long Term 2 – Municipal Support Resolutions and Report EDT-08-2024 Update to Report EDT-05-2024 and Moratorium on Wind Development in Haldimand County for reasons described within this report; AND THAT the Chief Administrative Officer be authorized to provide a Municipal Support Confirmation Letter for the proposed Rosa Flora energy project for the submission to the IESO LT2 RFP.

THAT pursuant to Section 239 (2)(f) of the Municipal Act , 2001, as amended, Council convene in a meeting at 1:26 p.m. closed to the public, to discuss:

McKeen THAT this closed meeting now adjourn at 2:07 p.m. and reconvene in open session.

THAT the delegations from the following individuals be received: Ralph DeBoer, Secretary and Treasurer, Rosa Flora Growers Limited; and Mike Berkel, Managing Partner, Proplant Propagation Services Limited.

O'Neill THAT this meeting is now adjourned at 2:09 p.m.

1. THAT Report PDD-27-2025 Zoning By-Law Amendment to Facilitate Commercial Development, Cayuga (HML Holdings) be received; 2. AND THAT application PLZ-HA-2025-137 to amend the Haldimand County Zoning By-Law HC 1-2020 to rezone the subject lands from “Development (D)” to “General Commercial (CG)” with a Holding (H) Provision be approved for reasons outlined in Report PDD-27-2025; The Corporation of Haldimand County Council in Committee Minutes – November 18, 2025 2 3. AND THAT the General Manager of Development Services be authorized to remove the Holding (H) provision on the subject lands when all conditions have been satisfied; 4. AND THAT the proposal is deemed to be consistent with the Provincial Planning Statement, 2024, conforms to the Haldimand County Official Plan and has sufficient regard for matters of Provincial interest under the Planning Act; 5. AND THAT the by-law attached to Report PDD-27-2025 be approved at a future Council meeting.

1. THAT Report PDD-34-2025 Declare as Surplus – 10 Caithness Street West, Caledonia be received; The Corporation of Haldimand County Council in Committee Minutes – November 18, 2025 3 2. AND THAT the land described as PIN 38159-0082 (LT); legally described as South Part Lot 1 West Side of Argyle Street North Plan Town of Caledonia as in HC37513; Haldimand County, be declared surplus to the needs of the municipality and listed for sale with a local realtor, with staff to report back to Council on any potential offers; 3. AND THAT prior to any transfer or recommendation of transfer, blanket easements be established in favour of Bell Canada and Hydro One (or their successors) to protect existing or potential utility infrastructure; 4. AND THAT the Mayor and Clerk be authorized to execute all necessary documents to establish and register the easements.

1. THAT Report EDT-09-2025 Community Beautification - Dunnville Community Christmas Request (Dunnville Chamber of Commerce) be received; 2. AND THAT an upset amount of $5,000 from the 2025 Community Beautification budget be reallocated to the Dunnville Chamber of Commerce for a 2025 Christmas project be approved.

1. THAT Report CPP-14-2025 Community Partnership Program – Caledonia Athletic Softball Association Dugout Roofs Project Budget Amendment be received; 2. AND THAT revised capital grant funding, to an upset amount of 35% of the actual project budget, in keeping with the Community Partnership Program Policy No. 2011-01, be approved; 3. AND THAT the revised budget, with related funding from the Community Partnerships Capital Reserve, as outlined in Report CPP- 14-2025, be approved.

1. THAT Report CPP-15-2025 Community Partnership Program – Selkirk Park Overhead Doors be received; 2. AND THAT the request from the Selkirk Ball Park Committee to upgrade the existing overhead door on the Selkirk Park pavilion and to replace an existing set of access doors with another overhead door, with a projected budget of up to $6,450, be approved; 3. AND THAT capital project funding to an upset amount of $6,450, contributed from the Ward 1 Community Vibrancy Fund, be approved; 4. AND THAT project and funding approval are conditional upon compliance with Policy No. 2011-01 and Haldimand County installation standards, permits, and processes; 5. AND THAT the revised budget, as outlined in Report CPP-15-2025, be approved.

THAT Report GVL-05-2025 Health Quality Ontario’s Quality Improvement Plan be received.

1. THAT Report ENG-22-2025 All Way Stop Installation, Townline Road East and Haldimand Dunnville Townline Road, Canborough be received; The Corporation of Haldimand County Council in Committee Minutes – November 18, 2025 7 2. AND THAT All Way Stop Control be created at the intersection of Townline Road East and Haldimand Dunnville Townline Road; 3. AND THAT the by-law attached to Report ENG-22-2025 be approved at a future Council meeting.

1. THAT Report ENG-23-2025 Parking Control By-law Amendment, Implementation of No Parking Zones, Gypsum Avenue, Caledonia be received; 2. AND THAT Haldimand County Parking By-law 307/02 be amended as outlined in Report ENG-23-2025; 3. AND THAT the by-law attached to Report ENG-23-2025 be approved at a future Council meeting.

1. THAT Report ENG-24-2025 Petition for a New Municipal Drain Under the Drainage Act, 527 Concession 1 Road, Canfield be received; The Corporation of Haldimand County Council in Committee Minutes – November 18, 2025 8 2. AND THAT the Petition for Drainage Works by Owners, submitted by Bill Featherstone and Leesa Bosak under Section 4 of the Drainage Act, be accepted; 3. AND THAT staff be authorized to procure the services of a qualified Drainage Engineer to prepare a report in accordance with Section 8 of the Drainage Act; 4. AND THAT the 2025 Tax Supported Capital Budget be amended as outlined in Report ENG-24-2025.

1. THAT Report CEC-11-2025 Corporate Accessibility Policy be received; 2. AND THAT the Accessible Customer Service Policy 2009-02 and Integrated Accessibility Standards Policy 2013-04 be rescinded; The Corporation of Haldimand County Council in Committee Minutes – November 18, 2025 9 3. AND THAT the Corporate Accessibility Policy, included as Attachment 1 to Report CEC-11-2025, be approved.

That Report ITS-05-2025 Money Assets People Project Status - Fourth Quarter 2025 be received.

1. THAT Report LSS-15-2025 General Insurance Program be received; 2. AND THAT the 2026 insurance policies proposed by Marsh Canada Limited and Arthur J. Gallagher Canada Limited at $1,095,404 inclusive of applicable taxes, representing approximately a 11.2% increase from 2025 insurance premiums, be approved as follows: a. General Insurance Program including general liability, umbrella liability, medical malpractice liability, environmental impairment liability, crime, automobile, property insurance, municipal volunteers’ accident, and cyber coverage; b. Closed Landfill Policy be renewed, and cost-shared with Norfolk County as joint owners; c. Cyber Privacy Breach Insurance Policy limit be increased to provide enhanced protection; The Corporation of Haldimand County Council in Committee Minutes – November 18, 2025 10 3. AND THAT the Recreation Affiliates Policy, once renewed, maintain affiliate contributions to this policy premium capped at the amount of $550 each; 4. AND THAT authority be delegated to the General Manager, Corporate Services to add the Hagersville Library and Active Living Centre to Haldimand’s policy, subject to Haldimand assuming ownership, for an upset annual premium cost of $11,610, including applicable taxes; 5. AND THAT staff report back to Council if there are any other significant policy changes for 2026 at the discretion of the General Manager, Corporate Services.

1. THAT Report CLE-13-2025 Council Appointment to Board of Health for Grand Erie Public Health be received; 2. AND THAT Councillor ____________ be appointed to the Board of Health for Grand Erie Public Health, effective November 24, 2025, for the remainder of the term ending November 14, 2026.

THAT clause 2 of the preceding amendment be amended to read: The Corporation of Haldimand County Council in Committee Minutes – November 18, 2025 11 "AND THAT Councillor Metcalfe be appointed to the Board of Health for Grand Erie Public Health, effective November 24, 2025, for the remainder of the term ending November 14, 2026."

WHEREAS the Norfolk Haldimand Community Hospice is a vital initiative that will provide compassionate end-of-life care and bereavement support to residents of Haldimand County and the surrounding area; The Corporation of Haldimand County Council in Committee Minutes – November 18, 2025 12 AND WHEREAS Haldimand County recognizes the significant social and community benefits of having local access to hospice care, which aligns with the County’s commitment to improving health and well-being for its residents; AND WHEREAS the County has the ability to consider financial support mechanisms, including the waiving of certain municipal fees and charges, to help facilitate the development of important community projects such as this; NOW THEREFORE BE IT RESOLVED: 1. THAT staff be directed to prepare a report outlining the potential financial, legal, and operational implications of: a. Waiving planning application fees for the Norfolk Haldimand Community Hospice project; b. Waiving development charges associated with the project; c. Covering the cost of installing a waterline to service the proposed development site; 2. AND THAT the report include an analysis of available funding sources, possible partnerships, and any precedent or policy considerations related to the requested fee and charge exemptions; 3. AND THAT staff report back to Council with findings and recommendations at a future meeting.

WHEREAS Haldimand County deeply values and honours the service and sacrifices of our Canadian veterans and active service members; AND WHEREAS several municipalities across Ontario and Canada have implemented Veterans Crosswalks and other visual initiatives to publicly recognize and show appreciation for veterans within their communities; AND WHEREAS the local Royal Canadian Legions within Haldimand County play a vital role in preserving remembrance, supporting veterans and their families, and fostering community engagement; The Corporation of Haldimand County Council in Committee Minutes – November 18, 2025 13 NOW THEREFORE BE IT RESOLVED: 1. THAT staff be directed to prepare a report outlining options, costs, and potential locations for the implementation of Veterans Crosswalks or similar commemorative installations within Haldimand County; 2. AND THAT the report include consultation with local Royal Canadian Legions and relevant community stakeholders to ensure their input and support are reflected in any proposed designs or locations; 3. AND THAT staff also explore opportunities for partnerships, grant funding, or sponsorships to support these initiatives and reduce the financial impact on the County; 4. AND THAT this report be brought back to Council for consideration at a future meeting.

1. THAT Report EDT-06-2025 Rosa Flora Exemption Request to Criteria for Municipal Support Confirmation for the independent Electricity System Operator Long Term 2 Request for Proposal be received; 2. AND THAT Council approve Rosa Flora’s exemption request for the public engagement criteria previously approved by Council via Report EDT-05-2024 Independent Electricity System Operation Request for Proposal Long Term 2 – Municipal Support Resolutions and Report EDT-08-2024 Update to Report EDT-05-2024 and Moratorium on Wind Development in Haldimand County for reasons described within this report; 3. AND THAT the Chief Administrative Officer be authorized to provide a Municipal Support Confirmation Letter for the proposed Rosa Flora energy project for the submission to the IESO LT2 RFP.

1. THAT Report EDT-08-2025 Proplant Exemption Request to Criteria for Municipal Support Confirmation for the Independent Electricity System Operator Long Term 2 Request for Proposal be received; The Corporation of Haldimand County Council in Committee Minutes – November 18, 2025 15 2. AND THAT Council approve Proplant Propagation Services Ltd. (1001372605 Ontario Inc.) exemption request for the public engagement criteria previously approved by Council via Report EDT- 05-2024 Independent Electricity System Operation Request for Proposal Long Term 2 – Municipal Support Resolutions and Report EDT-08-2024 Update to Report EDT-05-2024 and Moratorium on Wind Development in Haldimand County, for reasons described within this report; 3. AND THAT the Chief Administrative Officer be authorized to provide a Municipal Support Confirmation Letter for the proposed Proplant energy project for the submission to the IESO LT2 RFP.

THAT pursuant to Section 239 (2)(f) of the Municipal Act, 2001, as amended, Council convene in a meeting at 1:26 p.m. closed to the public, to discuss: 1 Woodward B. McKaig, B.A., LL.B, Sullivan Mahoney LLP to address Council regarding Judicial Reviews Section 239 (2)(f) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose

THAT this closed meeting now adjourn at 2:07 p.m. and reconvene in open session.

THAT this meeting is now adjourned at 2:09 p.m.