Council in Committee

THAT Report FCA-03-2024 Asset Management Plan Update be received; AND THAT the proposed Asset Management Plan for Haldimand County, included as Attachment 1 to Report FCA-03-2024, be approved as required by O. Reg. 588/17 Asset Management Planning for Municipal Infrastructure.

O'Neill THAT Report WWE-02-2024 Hagersville Master Servicing Plan Update be received; AND THAT the Hagersville Master Servicing Plan - Final Report, dated June 10 th , 2024, prepared by J.L. Richards and Associates Ltd. be adopted; AND THAT staff be directed to incorporate the recommended implementation plan for new infrastructure identified in the Hagersville Master Servicing Plan – Final Report into the 2025 Ten Year Rate and Tax Capital Budget and Forecasts; AND THAT the Hagersville Master Servicing Plan be used to review development applications to identify required improvements that are to be funded by developers; AND THAT the recommendations of the Hagersville Master Servicing Plan – Final Report be included in the future updates to the Development Charges By-law.

O'Neill THAT Report ENG-06-2024 Ministry of Transportation Connecting Links Program 2024-2025 Funding Award – Highway 3 (Talbot Street), Jarvis be received; AND THAT the revised budgets outlined in Report ENG-06-2024 be approved; AND THAT the Mayor and Clerk and/or designate be authorized to execute the Ministry of Transportation 2024-25 Connecting Links Program Contribution Agreement - Highway 3 – Jarvis.

THAT Report WWE-04-2024 Budget Amendment - Imperial Oil Raw Watermain Replacement Project be received; AND THAT the revised budget as outlined in Report WWE-04-2024 be approved; AND THAT the General Manager of Engineering and Capital Works be authorized to execute the project funding agreement with Imperial Oil.

THAT Report FIN-09-2024 Capital Project Update as at December 31, 2023, be received; AND THAT the recommendations for individual capital projects, as outlined in Attachment 3 to Report FIN-09-2024, be approved.

THAT Report FIN-10-2024 Annual Tax Policy Report be received; AND THAT the 2024 Tax Ratios be set at: Property Class Tax Ratio Multi-Residential 2.0000 Multi-Residential (New Construction) 1.0000 Commercial 1.6929 Landfill 1.6929 Industrial 2.3274 Pipeline 1.4894 Farmland 0.2500 Managed Forest 0.2500 AND THAT tax rate reductions for vacant and excess land, within the commercial and industrial classes, be applied as follows for 2024: Property Class Tax Rate Reduction Commercial/Landfill 0% (no reduction available) Industrial 0% (no reduction available) AND THAT Haldimand County adopt the optional subclasses for small-scale on-farm business for both the commercial and industrial subclasses and the prescribed tax reductions be applied as follows for 2024: Property Class Tax Rate Reduction Commercial 75.00% Industrial 75.00% AND THAT tax rate reductions for farmland awaiting development be applied as follows: Property Class Tax Reduction Residential Farmland Awaiting Development – First Class 25.00% Multi-Residential Farmland Awaiting Development – First Class 62.50% Commercial Farmland Awaiting Development – First Class 55.70% Industrial Farmland Awaiting Development – First Class 67.78% All Classes Farmland Awaiting Development – Second Class 0% AND THAT Haldimand County implement the technical adjustment for the notional tax rate calculation prescribed in the property tax related regulations made under the Municipal Act, 2001; AND THAT the resulting 2024 tax rates, as identifi

THAT Report FIN-11-2024 Applications for Assessment and Tax Adjustments, as of April 2024 be received; AND THAT adjustments of taxes, in accordance with Sections 357, 358 and 359 of the Municipal Act, be approved in the amount of $10,291.25 as detailed in Attachment 1 to Report FIN-11-2024.

THAT Report LSS-07-2024 Road Closure and Conveyance Between Lots 30 and 31, 1801 River Road, Cayuga, be received; AND THAT the subject road allowance, as shown in yellow on Attachment 1 to LSS-07-2024 and described as Part of the Road Allowance between Lots 30 & 31, Concession 2, Part of PIN 38220-0071(LT); Haldimand County, be stopped up, closed and declared surplus to all County needs; AND THAT the subject road allowance, as shown in yellow on Attachment 1 to LSS-07-2024 as described above and further to be described subject to a Reference Plan being deposited with the Land Registry Office and a new unique PIN being created, be sold to the abutting land owner, Shelagh Elizabeth Williams for a purchase price of $19,687.50 plus HST, plus costs of the closure and conveyance; AND THAT public notice of the proposed closure and conveyance be given; AND THAT a by-law be passed to authorize the closure and conveyance; AND THAT the Mayor and Clerk be authorized to execute all necessary documents.

THAT the 2024 Tax Supported Capital Budget be amended to include up to $17,000 as a one-time expenditure to fund the purchase and installation of two electronic speed signs for the community of Jarvis, funded by the Community Vibrancy Fund – Ward 1 Allocation.

O'Neill THAT Haldimand County Council directs Staff to send a letter to the Member of Provincial Parliament (MPP) for Haldimand-Norfolk stating that any Haldimand County delegations with Provincial Government Ministries at the 2024 Association of Municipalities of Ontario Annual Conference are considered private; and that Council is not inviting the MPP for Haldimand-Norfolk to attend these delegations.

THAT pursuant to Section 239 (2)(e) of the Municipal Act , as amended, Council convene in a meeting at 1:40 p.m. closed to the public, to discuss: Report PDD-14-2024 of the General Manager, Community & Development Services with respect to Information Report Regarding an OLT Appeal for 40 Cayuga Street, Caledonia Section 239 (2)(e) Litigation or potential litigation, including matters before administrative tribunals affecting the municipality

THAT this closed meeting now adjourn at 2:23 p.m. and reconvene in open session.

THAT Report PDD-14-2024 Information Report Regarding an OLT Appeal for 40 Cayuga Street, Caledonia be received and remain confidential; AND THAT the confidential direction given to external legal counsel and staff be confirmed.

THAT the following items be received: Presentation material from PSD Citywide Inc. Re: FCA-03-2024 Asset Management Plan Update; and Presentation material from J.L. Richardson Inc. Re: WWE-02-2024 Hagersville Master Servicing Study Plan Update.

THAT this meeting is now adjourned at 2:25 p.m.

THAT the order of the agenda be amended to have Presentations and Consideration of Related Reports as the next item on the agenda.

1. THAT Report FCA-03-2024 Asset Management Plan Update be received; 2. AND THAT the proposed Asset Management Plan for Haldimand County, included as Attachment 1 to Report FCA-03-2024, be approved as required by O. Reg. 588/17 Asset Management Planning for Municipal Infrastructure.

1. THAT Report WWE-02-2024 Hagersville Master Servicing Plan Update be received; 2. AND THAT the Hagersville Master Servicing Plan - Final Report, dated June 10th, 2024, prepared by J.L. Richards and Associates Ltd. be adopted; 3. AND THAT staff be directed to incorporate the recommended implementation plan for new infrastructure identified in the Hagersville Master Servicing Plan – Final Report into the 2025 Ten Year Rate and Tax Capital Budget and Forecasts; 4. AND THAT the Hagersville Master Servicing Plan be used to review development applications to identify required improvements that are to be funded by developers; The Corporation of Haldimand County Council in Committee Minutes – June 19, 2024 3 5. AND THAT the recommendations of the Hagersville Master Servicing Plan – Final Report be included in the future updates to the Development Charges By-law.

THAT the consent motions 1 through 3 be approved: 1 EMS-M02-2024 Ministry of Health (MOH) Ambulance Service Review Results THAT Memorandum EMS-M02-2024 Ministry of Health (MOH) Ambulance Service Review Results be received. 2 ENG-05-2024 – All Way Stop Installations, MacLachlan Avenue and Thompson Road, Avalon Subdivision, Caledonia 1. THAT Report ENG-05-2024 – All Way Stop Installations, MacLachlan Avenue and Thompson Road, Avalon Subdivision, Caledonia be received; 2. AND THAT an all way stop condition be installed at the intersection of MacLachlan Avenue at Whithorn Crescent (east); 3. AND THAT an all way stop condition be installed at the intersection of MacLachlan Avenue at Whithorn Crescent (west); 4. AND THAT an all way stop condition be installed at the intersection of Thompson Road at Patterson Drive; 5. AND THAT an all way stop condition be installed at the intersection of Thompson Road at Montrose Avenue; 6. AND THAT Stop Control By-law 2385/22 be amended as outlined in Report ENG-05-2024 and approved at a future Council meeting. The Corporation of Haldimand County Council in Committee Minutes – June 19, 2024 4 3 GVL-03-2024 Walk-in Freezer Compressor Emergency Purchase 1. THAT Report GVL-03-2024 Walk-in Freezer Compressor Emergency Purchase be received; 2. AND THAT the revised budget, as outlined in Report GVL-03-2024, be approved.

1. THAT Report ENG-06-2024 Ministry of Transportation Connecting Links Program 2024-2025 Funding Award – Highway 3 (Talbot Street), Jarvis be received; 2. AND THAT the revised budgets outlined in Report ENG-06-2024 be approved; The Corporation of Haldimand County Council in Committee Minutes – June 19, 2024 5 3. AND THAT the Mayor and Clerk and/or designate be authorized to execute the Ministry of Transportation 2024-25 Connecting Links Program Contribution Agreement - Highway 3 – Jarvis.

1. THAT Report WWE-04-2024 Budget Amendment - Imperial Oil Raw Watermain Replacement Project be received; 2. AND THAT the revised budget as outlined in Report WWE-04-2024 be approved; 3. AND THAT the General Manager of Engineering and Capital Works be authorized to execute the project funding agreement with Imperial Oil.

1. THAT Report FIN-09-2024 Capital Project Update as at December 31, 2023, be received; 2. AND THAT the recommendations for individual capital projects, as outlined in Attachment 3 to Report FIN-09-2024, be approved.

1. THAT Report FIN-10-2024 Annual Tax Policy Report be received; 2. AND THAT the 2024 Tax Ratios be set at: Property Class Tax Ratio Multi-Residential 2.0000 Multi-Residential (New Construction) 1.0000 Commercial 1.6929 Landfill 1.6929 Industrial 2.3274 Pipeline 1.4894 Farmland 0.2500 Managed Forest 0.2500 3. AND THAT tax rate reductions for vacant and excess land, within the commercial and industrial classes, be applied as follows for 2024: Property Class Tax Rate Reduction Commercial/Landfill 0% (no reduction available) Industrial 0% (no reduction available) 4. AND THAT Haldimand County adopt the optional subclasses for small-scale on-farm business for both the commercial and industrial subclasses and the prescribed tax reductions be applied as follows for 2024: Property Class Tax Rate Reduction Commercial 75.00% Industrial 75.00% 5. AND THAT tax rate reductions for farmland awaiting development be applied as follows: The Corporation of Haldimand County Council in Committee Minutes – June 19, 2024 7 Property Class Tax Reduction Residential Farmland Awaiting Development – First Class 25.00% Multi-Residential Farmland Awaiting Development – First Class 62.50% Commercial Farmland Awaiting Development – First Class 55.70% Industrial Farmland Awaiting Development – First Class 67.78% All Classes Farmland Awaiting Development – Second Class 0% 6. AND THAT Haldimand County implement the technical adjustment for the notional tax rate calculation prescribed in the property tax relat

1. THAT Report FIN-11-2024 Applications for Assessment and Tax Adjustments, as of April 2024 be received; 2. AND THAT adjustments of taxes, in accordance with Sections 357, 358 and 359 of the Municipal Act, be approved in the amount of $10,291.25 as detailed in Attachment 1 to Report FIN-11-2024.

THAT Report GVL-02-2024 Grandview Lodge Inspection Process and Activity be received.

1. THAT Report LSS-07-2024 Road Closure and Conveyance Between Lots 30 and 31, 1801 River Road, Cayuga, be received; 2. AND THAT the subject road allowance, as shown in yellow on Attachment 1 to LSS-07-2024 and described as Part of the Road Allowance between Lots 30 & 31, Concession 2, Part of PIN 38220-0071(LT); Haldimand County, be stopped up, closed and declared surplus to all County needs; 3. AND THAT the subject road allowance, as shown in yellow on Attachment 1 to LSS-07-2024 as described above and further to be described subject to a Reference Plan being deposited with the Land Registry Office and a new unique PIN being created, be sold to the abutting land owner, Shelagh Elizabeth Williams for a purchase price of $19,687.50 plus HST, plus costs of the closure and conveyance; 4. AND THAT public notice of the proposed closure and conveyance be given; 5. AND THAT a by-law be passed to authorize the closure and conveyance; 6. AND THAT the Mayor and Clerk be authorized to execute all necessary documents.

THAT the notice provision of the Procedure By-law be waived to consider a motion related to Haldimand County Council directing staff to advise the Member of Provincial Parliament (MPP) for Haldimand-Norfolk that the Haldimand County delegations with Provincial Government Ministries at the Association of Municipalities of Ontario are considered private, and that Council is not inviting the MPP for Haldimand-Norfolk attend these delegations.

THAT Haldimand County Council directs Staff to send a letter to the Member of Provincial Parliament (MPP) for Haldimand-Norfolk stating that any Haldimand County delegations with Provincial Government Ministries at the 2024 Association of Municipalities of Ontario Annual Conference are considered private; and that Council is not inviting the MPP for Haldimand-Norfolk to attend these delegations.

THAT pursuant to Section 239 (2)(e) of the Municipal Act, as amended, Council convene in a meeting at 1:40 p.m. closed to the public, to discuss: 1 Report PDD-14-2024 of the General Manager, Community & Development Services with respect to Information Report Regarding an OLT Appeal for 40 Cayuga Street, Caledonia The Corporation of Haldimand County Council in Committee Minutes – June 19, 2024 11 Section 239 (2)(e) Litigation or potential litigation, including matters before administrative tribunals affecting the municipality

1. THAT Report PDD-14-2024 Information Report Regarding an OLT Appeal for 40 Cayuga Street, Caledonia be received and remain confidential; 2. AND THAT the confidential direction given to external legal counsel and staff be confirmed.