Council in Committee

THAT the following motions be approved: 1 CLE-06-2023 Integrity Commissioner Annual Report THAT Report CLE-06-2023 Integrity Commissioner Annual Report be received. 2 ENG-10-2023 No Parking Zones – Wheeler Road near Selkirk Provincial Park 1. THAT Report ENG-10-2023 No Parking Zones - Wheeler Road near Selkirk Provincial Park be received; 2. AND THAT Haldimand County Parking Control By-law 307/02, Schedule “C” No Parking – Walpole be amended as outlined in Report ENG-10- 2023. 3 ENG-11-2023 Speed Limit Reduction – Sims Lock Road 1. THAT Report ENG-11-2023 Speed Limit Reduction – Sims Lock Road be received; 2. AND THAT the Rate of Speed By-law be amended to create the 30 km/h speed limit zone on Sims Lock Road and Abbey Road as follows: Street From To Speed Limit Sims Lock Haldimand Road Haldimand Road 30 km/h Road 54 54 Abbey Road Haldimand Road Sims Lock Road 30 km/h 54 4 ENV-02-2023 Annual Wastewater Report THAT Report ENV-02-2023 Annual Wastewater Report be received. The Corporation of Haldimand County Council in Committee Minutes - May 23, 2023 2 5 FIN-10-2023 Development Charges Reserve Funds Treasurer’s Annual Statement for 2022 1. THAT Report FIN-10-2023 Development Charges Reserve Funds Treasurer’s Annual Statement for 2022 be received; 2. AND THAT the Treasurer’s Annual Statement of Development Charges Reserve Funds for 2022 be made publicly available on the Haldimand County website. 6 FIN-M01-2023 Haldimand County Credit Rating Update THAT Memorandum FIN-M01-2023 Ha

1. THAT Report PDD-15-2023 Information Report Relating to Proposed Planning Legislation Changes be received; 2. AND THAT Planning and Development staff be directed to submit Report PDD-15-2023 as the County’s comments to the Province’s Environmental Registry through posting #019-6813.

THAT pursuant to Section 239 of the Municipal Act, as amended, Council convene in a meeting at 10:21 a.m. closed to the public, to discuss: a trade secret or scientific, technical, commercial, financial or labour relations information supplied in confidence to the municipality or local board, which if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization 1 ENV-M01-2023 Addendum to Report ENV-04-2023 Curbside Collection Bid Results

THAT this closed meeting now adjourn at 10:50 a.m. and reconvene in open session.

1. THAT Report ENV-04-2023 Curbside Collection Bid Results be received; 2. AND THAT Memorandum ENV-M01-2023 Addendum to Report ENV-04- 2023 Curbside Collection Bid Results be received and remain confidential; 3. AND THAT staff be directed to conduct a service delivery review of the Solid Waste program to identify best practices and potential initiatives that would assist in offsetting costs of the curbside collection contract; 4. AND THAT staff bring back the results of this review, along with applicable recommendations, prior to the 2024 Tax Supported Operating Budget for Council’s consideration; 5. AND THAT RFP ENV-04-2023 Curbside Services of Garbage and the Collection and Processing of Leaf and Yard Waste be awarded to Norfolk Disposal.

1. THAT Report HRD-05-2023 Employee Benefit Plan Renewals be received; 2. AND THAT Sun Life’s monthly employee benefit plan renewal premium rates plus applicable taxes as outlined in Report HRD-05-2023 be approved effective July 1, 2023.

THAT Report CDS-03-2023 Community and Development Services 2022 Annual Summary be received.

THAT consideration of the MZO motion be deferred until after the Ward 4 by- election.

1. THAT Report FIN-09-2023 Municipal Drain Billing be received; 2. AND THAT Schedule 1 of By-law 2390/22 for maintenance charges for the McNichol Drain, be repealed; 3. AND THAT Schedule 30 of By-law 2390/22 for maintenance charges for the Little Marsh Drain, be deleted and replaced with the amended Schedule 30, attached to Report FIN-09-2023; 4. AND THAT Schedule 1 of By-law 2389/22 for the construction expenditures on the Little Marsh Drain, be deleted and replaced with the amended Schedule 1, attached to Report FIN-09-2023; 5. AND THAT the unbilled amounts related to the municipal drains identified in Report FIN-09-2023, totaling $48,280.09, be written off as uncollectible, for the reasons outlined in the report, with this one-time expense funded by the Contingency Reserve effective for the 2022 fiscal year.

1. THAT Report CEC-06-2023 Amendment to 2009-02 Accessible Customer Service Policy be received; 2. AND THAT Policy 2009-02 Accessible Customer Service be amended with changes reflected in Attachment 1 to report CEC-06-2023.

1. THAT Report LSS-08-2023 Unsolicited Offer to Purchase Property - Part of the Closed Road - Brant Street East, Cayuga be received; 2. AND THAT the surplus property formally known as part of Brant Street East Cayuga, which was previously stopped up and closed by By-Law 242, reconfirmed through By-law 1305/12, shown in yellow on Attachment 1 to Report LSS-08-2023, and legally described as PIN 38230-0084(LT) Brant Street Village of Cayuga East of the Grand River (AKA Brant Street East) between Fishcarrier Street and Johnson Street, Haldimand County, be sold to the abutting land owner, the Applicant, for the purchase price of $12,600, plus HST plus costs of conveyance inclusive of Haldimand County’s legal fees; 3. AND THAT public notice of the proposed conveyance be given; 4. AND THAT a by-law be passed to authorize the conveyance; 5. AND THAT the Mayor and Clerk be authorized to execute all necessary documents.

1. THAT Report LSS-10-2023 Road Closure – Part of County Road 9, York be received; 2. AND THAT the subject road allowance, as shown in yellow on Attachment #1 to Report LSS-10-2023 and legally described as Part of PIN 38174-0171 (LT), Firstly: Part Tiffany Block (Block B) Oneida; Part Robert Anderson Block Oneida; Part Lot 57 Concession 5 & 6 Oneida as in HC59804 & HC222302 Except Mineral Rights Only in HC226640; Secondly Part Tiffany Block (Block B) Oneida as in HC33647 (Schedule A & B), Part Tiffany Block (Block B) Forced Road being County Road 9 Between Grand River & River Road; Haldimand County, be stopped up and closed; The Corporation of Haldimand County Council in Committee Minutes - May 23, 2023 9 3. AND THAT public notice of the proposed closure be given; 4. AND THAT a by-law be passed to authorize the closure; 5. AND THAT the Mayor and Clerk be authorized to execute all necessary documents.

THAT staff be directed to report back on options for including the recognition of the death of prominent Haldimand County residents into the Flag Protocol Policy 2004-05.

THAT staff be directed to develop an updated and harmonized by-law relating to the care and use of all municipal roads in Haldimand County.

1. THAT Haldimand County Council supports the posthumous recognition of OPP Constable Grzegorz Pierzchala by naming the Cayuga Bridge in his honour, in accordance with the Ministry of Transportation policy and the Highway Memorials for Fallen Police Officers Act, 2002; 2. AND THAT staff be directed to proceed with the MTO process of having a bridge dedicated to a fallen police officer.

THAT this meeting is now adjourned at 2:36 p.m.