Council in Committee

THAT the order of the agenda be amended to have the Closed Session and Motions Arising out of the Closed Session, as the next two items on the agenda.

THAT pursuant to Section 239 (3.1); and (2) (b), (c) and (k) of the Municipal Act, as amended, Council convene in a meeting at 9:32 a.m. closed to the public, to discuss: 1. Council Education and Training by Haldimand County Integrity Commissioner Section 239 (3.1) For the purpose of education or training the members 2. Cybersecurity Training & Considerations Section 239 (3.1) For the purpose of education or training the members 3. CDS-02-2024 Potential Parkland Purchase Section 239 (2)(c) A proposed or pending acquisition or disposition of land by the municipality or local board 4. CDS-03-2024 Committee Member Conduct Section 239 (2)(b) Personal matters about an identifiable individual, including municipal or local board employees 5. Verbal Update on Strengthening Public Health LPHA Voluntary Merger Section 239 (2)(k) A position, plan, procedure, criteria or instruction to be applied to any negotiations

THAT this closed meeting now adjourn at 11:08 a.m. and reconvene in open session.

THAT Report GVL-01-2024 Grandview Lodge Annual Report 2023 be received.

THAT Report CDS-01-2024 County Housing Targets and Performance – MMAH Response be received; AND THAT staff prepare a letter of response for the Mayor’s signature to be addressed to the Minister of Municipal Affairs and Housing.

​THAT Memorandum ENV-M01-2024 Recycling Depot Location Options Update be received.

THAT Report FPC-03-2024 County Tree By-law be received; AND THAT the County Tree By-law, as attached to Report FPC-03-2024, be approved at a future Council meeting; AND THAT Schedule O of the User Fee By-law be amended to include the proposed user fees and charges included in this report; AND THAT any revenues associated with these changes be incorporated into the 2025 Tax Supported Operating Budget as a Council Approved Initiative.

​THAT Memorandum RDS-M01-2024 Winter Control Budget Update 2023-2024 be received.

THAT Report CDP-03-2024 Request to Support an Extension to Subsection 27(16) of the Ontario Heritage Act be received; AND WHEREAS Subsection 27(16) of the Ontario Heritage Act stipulates that any non-designated heritage property listed on the municipal register of properties as of December 31, 2022 shall be removed from the municipal register on or before January 1, 2025 if the Council of the municipality does not give a notice of intention to designate the property under subsection 29(1) of the Ontario Heritage Act on or before January 1, 2025; AND WHEREAS since January 1, 2023, County staff and members of the Municipal Heritage Committee (Heritage Haldimand) have been working to: review the municipal heritage register; research the heritage value and interest of non-designated properties; and, determine which properties should have the highest potential to be designated in accordance with the provisions of Section 29 of the Ontario Heritage Act and take all required steps to designate such properties including bringing forward recommendations to Council for designation; AND WHEREAS the above-noted work involving 140 listed properties in Haldimand County is extremely time-consuming and cannot be completed by December 31, 2024 with the limited municipal resources available; AND WHEREAS Heritage Haldimand wishes to advise Council of receipt of communication issued by Community Heritage Ontario on behalf or the Architectural Conservancy of Ontario on February 15, 2024; AND WHER

THAT Report FIN-05-2024 Investment Status Report – December 31, 2023 be received; AND THAT, in accordance with Section 8.0 of the Cash Management and Investments Policy #2001-11, as amended, $905,143 of the 2023 investment income deficit be funded from the Investment Income Stabilization Reserve; AND THAT, in accordance with Section 3(b)(i) of the Hydro Legacy Fund Policy #2018-01, the weighted average yield to maturity be set at 4.0% for the purpose of accruing investment interest earnings to the Hydro Legacy Reserve Fund for 2023.

THAT Report CLE-04-2024 Closed Session Meeting Investigation be received; AND THAT the recommendations provided by the Closed Meeting Investigator be adopted; AND THAT Closed Meeting Protocols be created to provide a standardized process for Closed Meetings.

WHEREAS the Dunnville Legion is committed to making a difference in the lives of Veterans and their families, providing essential services in Haldimand County, and remembering the men and women who sacrificed for Canada; AND WHEREAS non-profit organizations like the Dunnville Legion face economic barriers to participating in community events; AND WHEREAS a Temporary Use By-law allows a temporary use for three years and requires Council approval; AND WHEREAS permit fees and schedules are subject to the Haldimand County User Fee By-law; AND WHEREAS the Dunnville Mudcat Festival runs annually from June 7-9th, 2024 which brings in thousands of visitors each year, and many vendors seek a Temporary Use By-law in order to extend their patio area; and THEREFORE BE IT RESOLVED THAT Council waive the Temporary Use By-law fee for the Dunnville Legion for the Dunnville Mudcat Festival.

O'Neill ​THAT the minutes of the January 25, 2024 Police Services Board meeting be received.

THAT pursuant to Section 239 (2) (b), (c) and (k) of the Municipal Act , as amended, Council convene in a meeting at 2:07 p.m. closed to the public, to discuss: 3. CDS-02-2024 Potential Parkland Purchase Section 239 (2)(c) A proposed or pending acquisition or disposition of land by the municipality or local 4. CDS-03-2024 Committee Member Conduct Section 239 (2)(b) Personal matters about an identifiable individual, including municipal or local board employees 5. Verbal Update on Strengthening Public Health ‐ LPHA Voluntary Merger Section 239 (2)(k) A position, plan, procedure, criteria or instruction to be applied to any negotiations

THAT Report CDS-02-2024 Potential Parkland Purchase be received and remain confidential; AND THAT the Mayor and Clerk be authorized to sign all documentation related to the matters outlined in Report CDS-02-2024; AND THAT staff be directed to bring forward a report for the road closure and conveyance as described in Report CDS-02-2024 at a later date.

THAT Report CDS-03-2024 Committee Member Conduct be received and remain confidential; AND THAT the confidential direction given to Staff be confirmed.

O'Neill THAT this meeting is now adjourned at 3:06 p.m.

THAT pursuant to Section 239 (3.1); and (2) (b), (c) and (k) of the Municipal Act, as amended, Council convene in a meeting at 9:32 a.m. closed to the public, to discuss: 1 Council Education and Training by Haldimand County Integrity Commissioner Section 239 (3.1) For the purpose of education or training the members 2 Cybersecurity Training & Considerations Section 239 (3.1) For the purpose of education or training the members 3 CDS-02-2024 Potential Parkland Purchase Section 239 (2)(c) A proposed or pending acquisition or disposition of land by the municipality or local board 4 CDS-03-2024 Committee Member Conduct Section 239 (2)(b) Personal matters about an identifiable individual, including municipal or local board employees 5 Verbal Update on Strengthening Public Health LPHA Voluntary Merger Section 239 (2)(k) A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board

1. THAT Report CDS-01-2024 County Housing Targets and Performance – MMAH Response be received; 2. AND THAT staff prepare a letter of response for the Mayor’s signature to be addressed to the Minister of Municipal Affairs and Housing.

1. THAT Report FPC-03-2024 County Tree By-law be received; 2. AND THAT the County Tree By-law, as attached to Report FPC-03-2024, be approved at a future Council meeting; 3. AND THAT Schedule O of the User Fee By-law be amended to include the proposed user fees and charges included in this report; 4. AND THAT any revenues associated with these changes be incorporated into the 2025 Tax Supported Operating Budget as a Council Approved Initiative.

1. THAT Report CDP-03-2024 Request to Support an Extension to Subsection 27(16) of the Ontario Heritage Act be received; 2. AND WHEREAS Subsection 27(16) of the Ontario Heritage Act stipulates that any non-designated heritage property listed on the municipal register of properties as of December 31, 2022 shall be removed from the municipal register on or before January 1, 2025 if the Council of the municipality does not give a notice of intention to designate the property under subsection 29(1) of the Ontario Heritage Act on or before January 1, 2025; AND WHEREAS since January 1, 2023, County staff and members of the Municipal Heritage Committee (Heritage Haldimand) have been working to: review the municipal heritage register; research the heritage value and interest of non-designated properties; and, determine which properties should have the highest potential to be designated in accordance with the provisions of Section 29 of the Ontario Heritage Act and take all required steps to designate such properties including bringing forward recommendations to Council for designation; AND WHEREAS the above-noted work involving 140 listed properties in Haldimand County is extremely time-consuming and cannot be completed by December 31, 2024 with the limited municipal resources available; AND WHEREAS Heritage Haldimand wishes to advise Council of receipt of communication issued by Community Heritage Ontario on behalf or the Architectural Conservancy of Ontario on February 15, 2024; AN

1. THAT Report FIN-05-2024 Investment Status Report – December 31, 2023 be received; 2. AND THAT, in accordance with Section 8.0 of the Cash Management and Investments Policy #2001-11, as amended, $905,143 of the 2023 investment income deficit be funded from the Investment Income Stabilization Reserve; 3. AND THAT, in accordance with Section 3(b)(i) of the Hydro Legacy Fund Policy #2018-01, the weighted average yield to maturity be set at 4.0% for the purpose of accruing investment interest earnings to the Hydro Legacy Reserve Fund for 2023.

1. THAT Report CLE-04-2024 Closed Session Meeting Investigation be received; 2. AND THAT the recommendations provided by the Closed Meeting Investigator be adopted; 3. AND THAT Closed Meeting Protocols be created to provide a standardized process for Closed Meetings.

THAT the minutes of the January 25, 2024 Police Services Board meeting be received.

THAT pursuant to Section 239 (2) (b), (c) and (k) of the Municipal Act, as amended, Council convene in a meeting at 2:07 p.m. closed to the public, to discuss: 3 CDS-02-2024 Potential Parkland Purchase Section 239 (2)(c) A proposed or pending acquisition or disposition of land by the municipality or local 4 CDS-03-2024 Committee Member Conduct Section 239 (2)(b) Personal matters about an identifiable individual, including municipal or local board employees 5 Verbal Update on Strengthening Public Health ‐ LPHA Voluntary Merger Section 239 (2)(k) A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board

THAT this closed meeting now adjourn at 3:04 p.m. and reconvene in open session.

1. THAT Report CDS-02-2024 Potential Parkland Purchase be received and remain confidential; 2. AND THAT the Mayor and Clerk be authorized to sign all documentation related to the matters outlined in Report CDS-02-2024; 3. AND THAT staff be directed to bring forward a report for the road closure and conveyance as described in Report CDS-02-2024 at a later date.

1. THAT Report CDS-03-2024 Committee Member Conduct be received and remain confidential; 2. AND THAT the confidential direction given to Staff be confirmed.

THAT this meeting is now adjourned at 3:06 p.m.