Council in Committee

THAT consideration of Report PDD-04-2024 be

THAT Report PDD-05-2024 Zoning By-law Amendment to Rezone Subject Lands to a Site Specific Lakeshore Residential (RL) Zone, 2050 Second Avenue, Selkirk be received; AND THAT application PLZ-HA-2023-216 to amend the Haldimand County Zoning By-law HC 1-2020 by rezoning the subject lands to a Site Specific “Lakeshore Residential (RL)” Zone with a Holding (H) Provision, to permit a vacation home dwelling to be constructed on a vacant lot of record fronting onto a private lane be approved; AND THAT the Holding (H) Provision removal by-law attached to Report PDD-05-2024 be presented for enactment and the General Manager of Community & Development Services be granted authority to remove the Holding (H) Provision when all conditions relating to the matter are satisfactorily addressed; AND THAT the application is consistent with the Provincial Policy Statement, 2020, conforms to A Place to Grow: Growth Plan for the Greater Golden Horseshoe, 2020 and the Haldimand County Official Plan, and has sufficient regard for matters of provincial interest under the Planning Act, 1990 ; AND THAT the by-law attached to Report PDD-05-2024 be approved at a future Council meeting.

O'Neill THAT Report PDD-06-2024 Zoning By-law Amendment to Rezone Lands from R3 to R4 and to Modify a Site Specific R3 Zone – 45 Sutherland Street, Caledonia be received; AND THAT application PLZ-HA-2023-213 to amend the Haldimand County Zoning By-law HC 1-2020 to rezone the rear half of the subject lands (Part 2) from the “Urban Residential Type 3 (R3)” Zone to “Urban Residential Type 4 – Holding (R4 (H))” Zone, and to rezone the front half of the subject lands to (Part 1) to “Urban Residential Type 3 – Holding (R3-H) Zone with Special Provisions”, be approved for the reasons outlined in Report PDD-06-2024; AND THAT the General Manager of Community & Development Services be authorized to remove the Holding (H) provision on all lands when all conditions have been satisfied; AND THAT the application is considered to be consistent with the Provincial Policy Statement, 2020, conforms to A Place to Grow: Growth Plan for the Greater Golden Horseshoe, 2020 and the Haldimand County Official Plan, and has sufficient regard for matters of provincial interest under the Planning Act, 1990 ; AND THAT the by-law attached to Report PDD-06-2024 be approved at a future Council meeting.

THAT Report PDD-11-2024 2024 Temporary Use By-law Amendment to Permit Uses Associated with Special Events – Royal Canadian Legion-Dunnville be received; AND THAT application PLZ-HA-2024-070 to permit a temporary use by-law for a period of three (3) years to May 27 th , 2027 to permit use of the parking area for full patio and entertainment purposes during special events, be approved for the reasons outlined in the Report PDD-11-2024; AND THAT the application is considered to be consistent with the Provincial Policy Statement, 2020, conforms to A Place to Grow: Growth Plan for the Greater Golden Horseshoe, 2020 and the Haldimand County Official Plan, and has sufficient regard for matters of provincial interest under the Planning Act , 1990 ; AND THAT the temporary use by-law attached to Report PDD-11-2024 be approved at a future Council meeting.

THAT the following motions be approved:

THAT Report CDP-04-2024 Introduction of a Recreation and Museums Programming Policy for Inclusion and Refunds be received; AND THAT the Recreation and Museums Programming Policy – Inclusion and Refunds, as attached to Report CDP-04-2024, be approved.

THAT Report CDP-06-2024 CPP Capital Grant – Caledonia Athletic Softball Association Dugout Roofs Project be received; AND THAT the request from the Caledonia Athletic Softball Association to undertake installation of two (2) dugout roofs in Caledonia McKinnon Park, through the Community Partnership Program, be approved; AND THAT capital grant funding, to an upset amount of $10,150 to support the installation of dugout roofs in Caledonia McKinnon Park, with related funding from the Community Partnership Capital Reserve, be approved; AND THAT project and funding approval are conditional upon compliance with Policy 2011-01 and County installation standards, permits, and processes; AND THAT the revised budget, as outlined in Report CDP-06-2024, be approved.

THAT Report WWE-01-2024 Budget Amendment – Dunnville and Cayuga Master Servicing Plans be received; AND THAT the revised budgets as outlined in Report WWE-01-2024 be approved.

THAT Report FIN-07-2024 Development Charges Reserve Funds Treasurer’s Annual Statement for 2023 be received; AND THAT the Treasurer’s Annual Statement of Development Charges Reserve Funds for 2023 be made publicly available on the Haldimand County website.

THAT Report FIN-08-2024 Tile Drainage Loan for 260 Concession 4 Road be received; AND THAT the application for a tile drainage loan for AA Crop Company Limited be approved in the amount of $50,000 subject to the availability of funds from the Province of Ontario through the Ministry of Agriculture, Food and Rural Affairs; AND THAT, once the work is certified complete, special annual drainage rates be imposed upon the land in respect of which money is borrowed under the Tile Drainage Act, R.S.O. 1990 c T.8 ; AND THAT a Rating By-law be enacted in the prescribed form after the required inspection of the completed work to give effect to the recommendations herein.

​THAT this motion be

THAT pursuant to Section 239 (2) (a), (d) and (k) of the Municipal Act , as amended, Council convene in a meeting at 2:25 p.m. closed to the public, to discuss:

THAT Report CSS-01-2024 Potential Public Health Merger Business Case Update be received and remain confidential; AND THAT the confidential direction given to staff be confirmed.

O'Neill THAT Report EMS-02-2024 Volunteer Firefighter Compensation be received and remain confidential; AND THAT a 2024 Cost of Living Adjustment of 2.0% be applied to the current Volunteer Firefighter salary grid, effective retroactively to January 1, 2024; AND THAT the revised volunteer firefighter compensation structure, as outlined as Table C, within Report EMS-02-2024 Volunteer Firefighter Compensation, be approved effective May 28, 2024; AND THAT a new classification of volunteer firefighter, Lieutenant, be approved effective May 28, 2024, and implemented on a go-forward basis, as outlined within this Report; AND THAT staff report back through the 2025 Tax Supported Operating Budget on the suitability of the stipend practice; AND THAT staff be directed to conduct volunteer firefighter compensation market reviews at four-year intervals and include updated information through the respective year’s operating budget process for Council’s consideration.

THAT Report ITS-02-2024 Cybersecurity Risk Management be received and remain confidential; AND THAT the confidential direction given to staff be confirmed.

O'Neill THAT the following items be received: Presentation material and Report HSS-24-015 Community Drug and Alcohol Strategy Information from Haldimand and Norfolk Health and Social Services; Presentation material from Ellie Joseph, Two Row on the Grand Re: Upcoming 10-Day Paddle on the Grand River Event.

O'Neill THAT this meeting is now adjourned at 3:01 p.m.

THAT consideration of Report PDD-04-2024 be deferred to a future Council in Committee meeting to provide an opportunity for the opponents to discuss concerns regarding the application with staff and the applicant.

1. THAT Report PDD-05-2024 Zoning By-law Amendment to Rezone Subject Lands to a Site Specific Lakeshore Residential (RL) Zone, 2050 Second Avenue, Selkirk be received; The Corporation of Haldimand County Council in Committee Minutes – May 21, 2024 3 2. AND THAT application PLZ-HA-2023-216 to amend the Haldimand County Zoning By-law HC 1-2020 by rezoning the subject lands to a Site Specific “Lakeshore Residential (RL)” Zone with a Holding (H) Provision, to permit a vacation home dwelling to be constructed on a vacant lot of record fronting onto a private lane be approved; 3. AND THAT the Holding (H) Provision removal by-law attached to Report PDD-05-2024 be presented for enactment and the General Manager of Community & Development Services be granted authority to remove the Holding (H) Provision when all conditions relating to the matter are satisfactorily addressed; 4. AND THAT the application is consistent with the Provincial Policy Statement, 2020, conforms to A Place to Grow: Growth Plan for the Greater Golden Horseshoe, 2020 and the Haldimand County Official Plan, and has sufficient regard for matters of provincial interest under the Planning Act, 1990; 5. AND THAT the by-law attached to Report PDD-05-2024 be approved at a future Council meeting.

1. THAT Report PDD-06-2024 Zoning By-law Amendment to Rezone Lands from R3 to R4 and to Modify a Site Specific R3 Zone – 45 Sutherland Street, Caledonia be received; The Corporation of Haldimand County Council in Committee Minutes – May 21, 2024 4 2. AND THAT application PLZ-HA-2023-213 to amend the Haldimand County Zoning By-law HC 1-2020 to rezone the rear half of the subject lands (Part 2) from the “Urban Residential Type 3 (R3)” Zone to “Urban Residential Type 4 – Holding (R4 (H))” Zone, and to rezone the front half of the subject lands to (Part 1) to “Urban Residential Type 3 – Holding (R3-H) Zone with Special Provisions”, be approved for the reasons outlined in Report PDD-06-2024; 3. AND THAT the General Manager of Community & Development Services be authorized to remove the Holding (H) provision on all lands when all conditions have been satisfied; 4. AND THAT the application is considered to be consistent with the Provincial Policy Statement, 2020, conforms to A Place to Grow: Growth Plan for the Greater Golden Horseshoe, 2020 and the Haldimand County Official Plan, and has sufficient regard for matters of provincial interest under the Planning Act, 1990; 5. AND THAT the by-law attached to Report PDD-06-2024 be approved at a future Council meeting.

1. THAT Report PDD-11-2024 2024 Temporary Use By-law Amendment to Permit Uses Associated with Special Events – Royal Canadian Legion- Dunnville be received; 2. AND THAT application PLZ-HA-2024-070 to permit a temporary use by-law for a period of three (3) years to May 27th, 2027 to permit use of the parking area for full patio and entertainment purposes during special events, be approved for the reasons outlined in the Report PDD-11-2024; The Corporation of Haldimand County Council in Committee Minutes – May 21, 2024 5 3. AND THAT the application is considered to be consistent with the Provincial Policy Statement, 2020, conforms to A Place to Grow: Growth Plan for the Greater Golden Horseshoe, 2020 and the Haldimand County Official Plan, and has sufficient regard for matters of provincial interest under the Planning Act, 1990; 4. AND THAT the temporary use by-law attached to Report PDD-11-2024 be approved at a future Council meeting.

THAT the following motions be approved: 1 CDS-M02-2024 Hagersville Library and Active Living Centre Project Update THAT Memorandum CDS-M02-2024 Hagersville Library and Active Living Centre Project Update be received. 2 CLE-M01-2024 Updates to Council and Council in Committee Agenda THAT Memorandum CLE-M01-2024 Updates to Council and Council in Committee Agenda be received. 3 FIN-M02-2024 Haldimand County Credit Rating Update THAT Memorandum FIN-M02-2024 Haldimand County Credit Rating Update be received.

1. THAT Report CDP-04-2024 Introduction of a Recreation and Museums Programming Policy for Inclusion and Refunds be received; 2. AND THAT the Recreation and Museums Programming Policy – Inclusion and Refunds, as attached to Report CDP-04-2024, be approved.

1. THAT Report CDP-06-2024 CPP Capital Grant – Caledonia Athletic Softball Association Dugout Roofs Project be received; 2. AND THAT the request from the Caledonia Athletic Softball Association to undertake installation of two (2) dugout roofs in Caledonia McKinnon Park, through the Community Partnership Program, be approved; 3. AND THAT capital grant funding, to an upset amount of $10,150 to support the installation of dugout roofs in Caledonia McKinnon Park, with related funding from the Community Partnership Capital Reserve, be approved; 4. AND THAT project and funding approval are conditional upon compliance with Policy 2011-01 and County installation standards, permits, and processes; 5. AND THAT the revised budget, as outlined in Report CDP-06-2024, be approved.

1. THAT Report CDS-05-2024 Bill 185 – Planning Act and Development Charges Act Amendments be received; 2. AND THAT staff provide feedback to the Province regarding the various issues and concerns raised in Report CDS-05-2024 to both the Environmental Registry of Ontario and Ministry of Municipal Affairs & Housing staff.

1. THAT Report WWE-01-2024 Budget Amendment – Dunnville and Cayuga Master Servicing Plans be received; 2. AND THAT the revised budgets as outlined in Report WWE-01-2024 be approved.

1. THAT Report FIN-07-2024 Development Charges Reserve Funds Treasurer’s Annual Statement for 2023 be received; 2. AND THAT the Treasurer’s Annual Statement of Development Charges Reserve Funds for 2023 be made publicly available on the Haldimand County website.

1. THAT Report FIN-08-2024 Tile Drainage Loan for 260 Concession 4 Road be received; 2. AND THAT the application for a tile drainage loan for AA Crop Company Limited be approved in the amount of $50,000 subject to the availability of funds from the Province of Ontario through the Ministry of Agriculture, Food and Rural Affairs; 3. AND THAT, once the work is certified complete, special annual drainage rates be imposed upon the land in respect of which money is borrowed under the Tile Drainage Act, R.S.O. 1990 c T.8; 4. AND THAT a Rating By-law be enacted in the prescribed form after the required inspection of the completed work to give effect to the recommendations herein.

THAT this motion be referred to a future Council in Committee meeting to permit staff to acquire additional information on the matter and provide the contents of the letter.

THAT pursuant to Section 239 (2) (a), (d) and (k) of the Municipal Act, as amended, Council convene in a meeting at 2:25 p.m. closed to the public, to discuss: 1 Report CSS-01-2024 of the General Manager, Corporate & Social Services with respect to Potential Public Health Merger Business Case Update Section 239 (2)(k) A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board 2 Report EMS-02-2024 of the General Manager, Community & Development Services with respect to Volunteer Firefighter Compensation Section 239 (2)(d) Labour relations or employee negotiations 3 Report ITS-02-2024 of the General Manager, Financial & Data Services with respect to Cybersecurity Risk Management Section 239 (2)(a) The security of the property of the municipality or local board

THAT this closed meeting now adjourn at 2:57 p.m. and reconvene in open session.

1. THAT Report CSS-01-2024 Potential Public Health Merger Business Case Update be received and remain confidential; 2. AND THAT the confidential direction given to staff be confirmed.

1. THAT Report EMS-02-2024 Volunteer Firefighter Compensation be received and remain confidential; AND THAT a 2024 Cost of Living Adjustment of 2.0% be applied to the current Volunteer Firefighter salary grid, effective retroactively to January 1, 2024; 2. AND THAT the revised volunteer firefighter compensation structure, as outlined as Table C, within Report EMS-02-2024 Volunteer Firefighter Compensation, be approved effective May 28, 2024; 3. AND THAT a new classification of volunteer firefighter, Lieutenant, be approved effective May 28, 2024, and implemented on a go-forward basis, as outlined within this Report; 4. AND THAT staff report back through the 2025 Tax Supported Operating Budget on the suitability of the stipend practice; 5. AND THAT staff be directed to conduct volunteer firefighter compensation market reviews at four-year intervals and include updated information through the respective year’s operating budget process for Council’s consideration.

1. THAT Report ITS-02-2024 Cybersecurity Risk Management be received and remain confidential; 2. AND THAT the confidential direction given to staff be confirmed.

THAT the following items be received:  Presentation material and Report HSS-24-015 Community Drug and Alcohol Strategy Information from Haldimand and Norfolk Health and Social Services;  Presentation material from Ellie Joseph, Two Row on the Grand Re: Upcoming 10- Day Paddle on the Grand River Event.

THAT this meeting is now adjourned at 3:01 p.m.